Attendance Procedures

Information regarding SWMHS Attendance Procedures

Information from the S.W.M.H.S. Attendance Office


The following information is provided to help you and your child understand the policies and procedures regarding attendance.


 If your child will be absent, please contact the Attendance Office by phone at (732) 525-5252 (option 1) and leave a message with the following information:

ü Your child’s name and grade;

ü The reason for your child’s absence;

ü The expected date of return;

ü Your name and your relationship to the student.


 Upon your child’s return to school, please send a note indicating the reason for your child’s absence. Kindly include your child’s full name and the date of the absence. Parental notes will be held in each student’s attendance file in the Office of the V.P.


If your child has seen a doctor, dentist or other medical professional, please submit a note from the medical professional indicating the date that the student was seen. These medical notes will be handled by the SWMHS nurses and will be flagged in our computer system as a “medical absence.” These notes will be held in the student’s confidential medical file.


If your child is absent due to a family emergency or funeral, please send in the parental note with an attachment regarding the circumstance, such as a newspaper article, obituary or mass card/program. If your child will be absent due to a court date or other legal proceeding, we must have a copy of the court document indicating your child’s presence is required on the specific date set forth for the proceeding. Court dates will be flagged as such in the computer.


If your child will be arriving late to school, he/she must sign in before proceeding to class. Sign In is held in the front foyer during period 1 and in the Office of the Vice Principal after period 1 has ended. All late students are required to have a blue pass in order to enter their classroom.


If your child is signing out of school prior to normal dismissal time, he/she must sign out in the Office of the Vice Principal, and must be accompanied by a parent/guardian who has the proper authority. Identification is required. It is recommended that the parent provide a written note to the attendance office in advance requesting early dismissal. Students who are under 18 years of age may NOT sign themselves out at any time.


Please be aware that the maximum number of absences allowed in a semester course (half-year) is 9 and the maximum allowed for a full year course is 18. Attendance is important and necessary for your child to succeed and perform well in the academic environment at S.W.M.H.S. Students who accumulate several absences without medical explanations will receive warning letters in their semester courses and may receive monthly letters mailed to their home indicating the number of absences on record.


At any time, you may contact the Attendance Office and inquire as to your child’s attendance record. Please direct all calls to Karen Gulick at 732-525-5252 x8320.

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